Benefits of Document Scanning

Save Space

The whole contents of a 4-drawer filing cabinet, which is equivalent to 125,000 documents or 16 sq ft of office space, can fit on to one CD. When you consider the cost of office space, you will immediately see a return on investment.

Save €1000’s

By scanning your documents, organisations can save thousands of euro per year in storage costs; processing costs; and you no longer have to pay employees high salaries to retrieve or refile a document.

Save Time

Once the documents have been scanned and indexed, GRM can provide images in the popular and widely-supported TIFF and PDF Adobe Acrobat formats, along with all other major image, document management systems, text, and database formats. Users can then simply perform a quick keyword search on the digital image, or browse through an index list to access the relevant data. Once retrieved, pages can be viewed, printed, faxed, and / or emailed, which makes this a very efficient and environmentally friendly solution.

Disaster Recovery

By possessing a digital backup of your documents, you are back in control of your business continuity plan.

Concurrent access for multiple users.

When a document is in paper form, only one user can view it in any one location at a time. However, by scanning your paper documents, it enables multiple users to view the same document concurrently. This image can be retrieved simply with a few key strokes and then refiled with even fewer key strokes. This ensures that processes and queries are much more efficient than before.

Data Extraction and Searchability

Once a document has been digitised, the data can be extracted and analysed by a variety of means. Furthermore, all text can be converted to a searchable format and we can provide you with a database, which provides easy and intelligent searchability.

Security

There will be no need to worry about whether your premises are secure enough to store records on-site.

Environmental

Cutting down on our paper costs would drastically affect the amount of trees that are felled each year. By taking a step towards a paperless office, we can do our part for the environment too.