Benefits of Offsite Document Storage

Save time

• Less time is spent searching for information
• The fewer files there are, the quicker it is to find the one you want.
• Barcoded file locations ensures that valuable staff time is not wasted on searching for lost or mislaid documents.
• Ongoing daily records management removes the need to waste days catching up on filing.
• GRM staff can do this for you.

Save space

• The majority of stored records in an office are not used on a frequent basis.
• Removing 4 filing cabinets would allow valuable space for another desk.
• Boxes take up less space than filing cabinets. By placing files in boxes instead of in a filing cabinet, you have the option to store the boxes onsite or offsite.
• According to Lisney, headline rents in Dublin city are currently €646 per sq m, and will probably reach €700 sq m before the end of 2007. With rents being as high as this, you will immediately notice a huge saving of space and money, by storing your records offsite.

Improve management

• Assists Health & Safety management.
• Improves the conduct of business in an orderly, efficient and accountable manner.
• Accessible information.
• Complete audit trail ensures authenticity of documents.