Glenbeigh Records Management have over a decade of experience operating a full service document scanning bureau. We specialise in both onsite and offsite document scanning projects encompassing documents of all sizes.
Our sophisticated scanning bureau uses a complex combination of cutting edge hardware and software, combined with the most up-to-date scanning procedures, document controls and meticulous attention to detail, in order to scan your documents and convert them to digital images.
Forming the core of our scanning bureau are a number of multi-application, high-speed, mixed document scanners that offer image-capturing capabilities up to 400 dpi optical resolution and burst mode speeds up to 375 pages per minute.
As soon as we receive your documents, the document conversion process begins. All documents are prepped for digital conversion by our prepping experts. Once prepped, our scanning specialists will carefully scan and convert your records, ensuring optimum results and clarity.
Upon completion of the digitising process, your scanned images will be indexed to facilitate future retrieval. When your files have been indexed, they can be transferred to you securely via SFTP (Secure File Transfer Protocol), returned to you via an encrypted hard-drive, or indeed uploaded to a cloud based document management or workflow software.
The digitisation process is completed by returning your source documents to you. Alternatively, we can provide you with document storage within our highly secure records storage facility.
Throughout the process your documents are stored within secure areas at all times. Utilising our records management software we can track all physical documents at all times and if you require a document urgently we can provide rapid delivery, electronically or physically.
Whether you are seeking to eliminate costly paper-based processes, enhance internal communications, or improve customer service, our document scanning service is an ideal solution for delivering efficiencies.
Benefits of Document Scanning
- Cost savings through computer storage and electronic transfer
- Time savings through the elimination of filing, retrieving and re-filing
- Instant access to key information
- Controlled access of authorised personnel
- Multiple viewers at once
- Lost information can be recovered
- Enables disaster recovery
- Compliance with legislation