Metadata refers to file data that provides information about that file. It does not refer to the actual content of the file. Typical examples of metadata include file type, file name, author, keywords, creation date, and modified date.
In the course of business organisations generate records containing numerous types of confidential information including business-critical information and personal information related to various stakeholders. To ensure the integrity of their business and to conform with data protection regulations there is an expectation these organisations take all reasonable steps to ensure that data privacy is protected. Having a systematic approach to records management has therefore become a necessity to protect information and adhere to data retention requirements.
Scan-on-Demand involves records being securely stored offsite and only securely returned in a digital format when they are needed. This solution is made possible when a records management provider offers both secure document storage and bulk document scanning at one location.
Transitioning from a paper-based filing system to electronic records can yield many benefits for an organisation including reducing storage costs and records management overheads, streamlining access and control to specific information, and making it easier to share information with colleagues. A full list of benefits is outlined in our blog post Top 10 Benefits of Document Scanning.
Business records are strategic assets that help organisations execute their business functions and make good decisions. There are two main approaches in which an organisation can take to managing physical records; namely a centralised approach or a decentralised approach. Deciding which approach is the best fit for your organisation is a key decision with strategic implications.
It is nearly 20 months since the World Health Organisation declared Covid-19 a pandemic. In that time a lot has changed and for many, the working world has changed forever.
A digital mailroom converts physical and electronic mail into a digital format and securely integrates it with a digital workflow in an efficient manner.
There are many organisations that have processes and functions that are still paper based. Document scanning is the process of converting these physical documents into digital formats. It is the perfect starting point for digital transformation and offers a range of benefits for businesses. Our team have put together a list of the top 10 benefits below:
Today marks the 2nd year anniversary of the General Data Protection Regulation (GDPR) coming into force. Its aim was to harmonise data protection law in Europe, to protect and empower all EU citizens data privacy, and to reshape the way organisations approach data privacy.
At present, supply for commercial property in Dublin remains tight. With this is mind we decided to take a look at the current cost of storing records in an office or onsite filing room versus what is would cost to securely store those records with an offsite records management provider, such as Glenbeigh Records Management. Our findings show a huge cost difference between the two options and these are outlined below.