Metadata refers to file data that provides information about that file. It does not refer to the actual content of the file. Typical examples of metadata include file type, file name, author, keywords, creation date, and modified date.
Scan-on-Demand involves records being securely stored offsite and only securely returned in a digital format when they are needed. This solution is made possible when a records management provider offers both secure document storage and bulk document scanning at one location.
Transitioning from a paper-based filing system to electronic records can yield many benefits for an organisation including reducing storage costs and records management overheads, streamlining access and control to specific information, and making it easier to share information with colleagues. A full list of benefits is outlined in our blog post Top 10 Benefits of Document Scanning.
There are many organisations that have processes and functions that are still paper based. Document scanning is the process of converting these physical documents into digital formats. It is the perfect starting point for digital transformation and offers a range of benefits for businesses. Our team have put together a list of the top 10 benefits below:
Document scanning is the process of converting paper documents into digital files using document scanners. There are two main types of document scanners, flatbed scanners and sheet-fed scanners. Most modern office scanners are sheet-fed and they typically produce scanned images in PDF format which are sent to a folder on a connected PC.