Document Storage
Glenbeigh Records Management (GRM) is an Irish-owned document storage service provider delivering a highly secure, efficient, and cost-effective document storage solution.
This solution ensures files are organised within archive storage boxes, collected by security-cleared personnel from your offices and stored offsite in our highly secure records storage facility.
Using sophisticated records management software, GRM tracks every step of the records lifecycle; from initial collection to storage, retrieval if ever required, and eventual destruction when authorised.
Securely Store
Our storage facility is designed and purpose-built for advanced records management. Leading security infrastructure and procedures ensure the highest level of protection.
Remotely Manage
With our user-friendly records management software, you can access and track your complete inventory online; action requests; and generate reports on all activity.
Rapidly Retrieve
We offer next-day, same-day, urgent 2-hour, and out-of-office deliveries ensuring you can gain access to business-critical information as and when required.
Our Document Storage Service Has Enabled Over 750 Organisations To Effectively Realise The Benefits Of Offsite Storage.
We pride our service on being:
Customer Focused
Our dedicated in-house customer service team are just a phone call away.
Cost Effective
We only charge for services actioned and do not apply account administration charges, nor do we apply permanent removal charges if you decide to move.
Accredited
Our operations are certified with the ISO 9001:2015 standard for quality management and the ISO 27001:2013 standard for information security.
How It Works, Step By Step
Archive boxes and box barcodes supplied
The box barcodes will be pre-assigned to your account and by placing these on individual boxes they can be tracked using our records management system. GRM can provide standard archive boxes if required.
Files catalogued and boxed
The details of each file placed within a barcoded box are recorded on a database and cross-referenced to the box barcode number. GRM offer an onsite and offsite cataloguing service should the requirement arise.
Archive boxes collected
The driver arrives and scans each box barcode using a mobile barcode reader. This is where the audit trail starts. The boxes are loaded onto a GPS-tracked GRM vehicle and securely transported to our storage facility.
Archive boxes are securely stored
During unloading the box barcodes are scanned using the mobile barcode reader to the barcoded loading bay location. The boxes are then moved to uniquely barcoded storage locations and our records management database is updated to reflect these locations.
Files made available online 24/7
Even though records are stored in our facility, with our online portal clients maintain full control by being able to track their entire records inventory, update or add new inventory information, action services, and access activity reporting instantly.
Physical archive box or file retrieval
Retrievals can be ordered online or via authorised email. Our operations team create a delivery work- order, pull the records from storage, and securely deliver them within the required timeframe.
Electronic retrieval (scan-on-demand)
As an environmentally friendly alternative to physical retrieval, GRM offers a scan-on-demand service for records in storage. This involves the requested records being brought to our scanning department, scanned according to your requirements, and securely delivered.
Destruction at the end of the records lifecycle
When the retention date of a box is reached a destruction work order is created and sent to the client. Once signed and returned by an authorised signatory the boxes are pulled from storage and securely destroyed.
Benefits of Offsite Document Storage
- Increase security
- Retrieve on-demand
- Improve efficiency and productivity
- Maximise office space
- Enhance traceability
- Control access to authorised personnel
- Enable disaster recovery
- Comply with legislation
We Manage Over 8,000,000+ Barcoded Items For Clients Throughout Ireland
Initiate the process today by requesting a free quote
Or talk to one of our friendly experts on 1800 946 398
In our experience, there are frequently asked questions (FAQ’s) about offsite document storage.
