Oxygen Reduced Storage
Glenbeigh Records Management have taken a proactive approach to managing fire risk by developing Ireland’s first oxygen-reduced document storage facility, which virtually eliminates the possibility of a fire ever igniting.
This facility also boasts all the security and fire protection systems we have put in place to protect our existing document storage facilities including a backup pre-combustion fire detection system, thereby offering superior protection for your business-critical documents.
Introducing Oxygen Reduced Document Storage
Understanding the Fire Triangle
To start, a fire needs a certain level of oxygen, heat, and fuel. If one of these three components are missing, ignition becomes impossible.
By introducing controlled amounts of naturally inert, nontoxic nitrogen gas into the airtight storage facility, the oxygen content in the air is reduced from normal levels (approximately 21%) to a level below the ignition threshold (17%), thus providing fire prevention.
The Technology – N2 Oxygen Reduction System®
Our oxygen-reduced storage facility is enabled by ISOLCELL’s N2 ORS®. This technology does not use any chemicals or additives, only the air in the plant room where it is located. It is powered by a carbon molecular sieve which splits the air into its primary ingredients; nitrogen, oxygen and tiny portions of other gases. Oxygen levels within the airtight storage facility are continuously measured using sensors which sample the air simultaneously from several intake ports throughout the facility. The oxygen value is then compared with a target value. If the latter is lower than the actual value, controlled quantities of inert nitrogen gas is directed into exactly the area of demand through valves, thus providing uninterrupted fire prevention. As nitrogen is an inert gas it does not affect the documents stored.
How It Works, Step By Step
Archive boxes and box barcodes supplied
The box barcodes will be pre-assigned to your account and by placing these on individual boxes they can be tracked using our records management system. GRM can provide standard archive boxes if required.
Files catalogued and boxed
The details of each file placed within a barcoded box are recorded on a database and cross-referenced to the box barcode number. GRM offer an onsite and offsite cataloguing service should the requirement arise.
Archive boxes collected
The driver arrives and scans each box barcode using a mobile barcode reader. This is where the audit trail starts. The boxes are loaded onto a GPS-tracked GRM vehicle and securely transported to our storage facility.
Archive boxes are securely stored in oxygen reduced storage facility
During unloading the box barcodes are scanned using the mobile barcode reader to the barcoded loading bay location. The boxes are then moved to uniquely barcoded storage locations in our oxygen reduced storage facility and our records management database is updated to reflect these locations.
Files made available online 24/7
Even though records are stored in our facility, with our online portal clients maintain full control by being able to track their entire records inventory, update or add new inventory information, action services, and access activity reporting instantly.
Physical archive box or file retrieval
Retrievals can be ordered online or via authorised email. Our operations team create a delivery work- order, pull the records from storage, and securely deliver them within the required timeframe.
Electronic retrieval (scan-on-demand)
As an environmentally friendly alternative to physical retrieval, GRM offers a scan-on-demand service for records in storage. This involves the requested records being brought to our scanning department, scanned according to your requirements, and securely delivered.
Destruction at the end of the records lifecycle
When the retention date of a box is reached a destruction work order is created and sent to the client. Once signed and returned by an authorised signatory the boxes are pulled from storage and securely destroyed.
Benefits of Offsite Document Storage
- Increase security
- Retrieve on-demand
- Improve efficiency and productivity
- Maximise office space
- Enhance traceability
- Control access to authorised personnel
- Enable disaster recovery
- Comply with legislation
Added Benefits of Oxygen Reduced Document Storage
- Strengthens the protection of records through the provision of 24/7 fire prevention.
- Eliminates the risk of damage caused by reactive fire protection systems, i.e. sprinkler discharge.
Join Organisations Seeking The Highest Level Of Protection For Their Records
Initiate the process today by requesting a free quote
Or talk to one of our friendly experts on 1800 946 398
In our experience, there are frequently asked questions (FAQ’s) about oxygen reduced storage.
