Archival Scanning
Glenbeigh Records Management has invested significantly in a comprehensive range of scanning technologies for different material types. We only use specialised equipment which protects the integrity of the material while capturing images that are highly accurate representations of the originals. Over the last 20 years, we have built up extensive in-house expertise in this area and have developed meticulous processes for carefully handling and processing fragile material which our staff are trained in.
Our archival scanning expertise extends beyond imaging and includes image enhancement, watermarking, creating derivative file formats including text-searchable files, capturing metadata, indexing files in line with an agreed naming convention, linking digital files to their corresponding metadata on a database, securely delivering the digital files, and quality control on all of the above. These services are supported by our onsite records centre division which provides secure transportation and storage options, ensuring we are placed to offer a complete service package.
We have worked with libraries, museums, research centres, and historical societies to not only preserve their archives but to make them more available and accessible.
Given the nature of archival scanning projects which are sometimes complex in terms of the variety and sizes of materials, technical specifications required, and timelines, we offer a free initial assessment and material review to help develop a tailored solution. This can be followed by a pilot project.
How It Works, Step By Step
Nationwide Collection
Whether the boxes, tubes, or portfolio cases containing the archival material for scanning are in your office or storage facility we can arrange for a GPS-tracked GRM vehicle to collect them anywhere in Ireland and securely transport them to our scanning facility. We can supply boxes as well as resources to pack and catalogue them onsite too.
Archival Scanning
Using the latest scanning technologies each page is carefully scanned and converted to a digital file format, ensuring optimum results and clarity. The scanned files are organised in your preferred folder structure layout.
Post Production
Our scanning software further enhances the scanned images by de-skewing, cropping black edges, optimising image sharpness, rotating images and reducing the file size if required.
File Indexing
Each scanned file is indexed using your chosen naming convention.
Quality Checked
A stringent quality control system is adhered to throughout the scanning process. At the end of the process, our quality team check the scanned images against the original hard copies. Files that fail quality control are scanned again. They are then re-checked for quality assurance.
Data Capture
Each scanned file can be processed through our optical character recognition (OCR) software which reads and recognises each typed word to allow full-text retrieval.
Data Delivery
The completed data can be transferred to you securely via our cloud portal or uploaded to your chosen document management system. Alternatively, the data can be returned to you on an encrypted hard drive or USB. The original files can be returned to you, stored offsite or shredded.
Benefits of Archival Scanning
- Increase availability
- Collaborate efficiently
- Preserve assets
- Republish
- Save space
The following benefits can be realised after the scanned images are processed through our highly accurate optical character recognition (OCR) software, which reads and recognises each typed word:
- Text Search
- Edit Text
Bring Your Archive Into The Digital World
Initiate the process today by requesting a free quote
Or talk to one of our friendly experts on 1800 946 398
In our experience, there are frequently asked questions (FAQ’s) about our archival scanning service.
