Document Scanning

Whether the box(s) containing the files for scanning are in your office or storage facility we can arrange for a GPS-tracked GRM vehicle to collect them anywhere in Ireland and securely transport them to our scanning facility. We can supply boxes as well as resources to pack and catalogue them onsite too.

The archive boxes are brought to our scanning department, and all documents are prepped for digital conversion. Prepping includes removing all staples and clips, unfolding and flattening documents, eliminating creases and wrinkles, taping torn documents, placing stickly notes on blank areas, ensuring documents are the right side up and inserting dividers in between documents.

Using the latest scanning technologies each file is carefully scanned and converted to a digital image, ensuring optimum results and clarity. The scanned files are organised in your preferred folder structure layout.

Our scanning software further enhances the scanned images by de-skewing, cropping black edges, optimising image sharpness, rotating images and reducing the file size if required.

Each scanned file is indexed using your chosen naming convention to facilitate future retrieval.

A stringent quality control system is adhered to throughout the scanning process. At the end of the process, our quality team check the scanned images and indexes against the original hard copy file. Files that fail quality control are scanned again. They are then re-checked for quality assurance.

Each scanned file can be processed through our optical character recognition (OCR) software which reads and recognises each typed word to allow full-text retrieval.

The completed data can be transferred to you securely via our cloud portal or uploaded to your chosen document management system. Alternatively, the data can be returned to you on an encrypted hard drive or USB. The original files can be returned to you, stored offsite or shredded.