Book Scanning
Our book scanning service enables the digitisation of large collections, the creation of ebooks and the preservation of old bound material. This service is driven by our expert team and our leading range of book scanners, designed for rapid and high-quality scanning.
Over the course of the last fifteen years, we have encountered numerous types of bound volumes and have built up a wealth of experience delivering these projects to the satisfaction our of clients.
Bound Scanning
This solution is for clients who want their bound volumes to stay intact. We use specialist overhead book scanners which capture highly-quality images from books facing up, eliminating the need to unbind them. These scanners facilitate sizes up to A1 and they are equipped with adjustable book cradles, ensuring the spine of the book is fully protected. We have a specialist team who are dedicated to scanning bound volumes. This team is trained in fragile material handling, ensuring precious collections are handled correctly throughout the scanning process.
Non-Bound Scanning
This solution involves the binding being removed from the bound volume before scanning the pages with our document scanning service, which is a more cost-effective approach and offers a faster turnaround time. It is ideal for material that is no longer required in bound form. We use a specialised book guillotine to carefully unbind the books. The pages are then rapidly scanned by our document scanning team, utilising industry-leading document scanning technology which can facilitate sizes up to A3 and produce high-quality images in any format. Paper sizes A0-A2 are facilitated by our large format scanning service.
How It Works, Step By Step
Nationwide Collection
Whether the box(s) containing the books for scanning are in your office or storage facility we can arrange for a GPS-tracked GRM vehicle to collect them anywhere in Ireland and securely transport them to our scanning facility. We can supply boxes as well as resources to pack and catalogue them onsite too.
Book Scanning
Using the latest scanning technologies each book is carefully scanned and converted to a digital file format, ensuring optimum results and clarity. The scanned files are organised in your preferred folder structure layout.
Post Production
Our scanning software further enhances the scanned images by de-skewing, cropping black edges, optimising image sharpness, rotating images and reducing the file size if required.
File Indexing
Each scanned book is indexed using your chosen naming convention typically the book name.
Quality Checked
A stringent quality control system is adhered to throughout the scanning process. At the end of the process, our quality team check the scanned images against the original hard copy book. Files that fail quality control are scanned again. They are then re-checked for quality assurance.
Data Capture
Each scanned file can be processed through our optical character recognition (OCR) software which reads and recognises each typed word to allow full-text retrieval.
Data Delivery
The completed data can be transferred to you securely via our cloud portal or uploaded to your chosen document management system. Alternatively, the data can be returned to you on an encrypted hard drive or USB. The original files can be returned to you, stored offsite or shredded.
Benefits of Book Scanning
- Increase availability
- Collaborate efficiently
- Preserve assets
- Republish
- Save space
The following benefits can be realised after the scanned images are processed through our highly accurate optical character recognition (OCR) software, which reads and recognises each typed word:
- Text Search
- Edit Text
Bring Your Archive Into The Digital World
Initiate the process today by requesting a free quote
Or talk to one of our friendly experts on 1800 946 398
Please Note: If copyright exists, you must hold the copyright or have permission to use the material.
In our experience, there are frequently asked questions (FAQ’s) about our book scanning service.
